What is the recommended approach when a statement in a report is not supported by evidence?

• A. Include the statement and label it as opinion.
• B. Make speculative conclusions when data is missing.
• C. Remove any reference to evidence and present only conclusions.
• D. Link statements to evidence and avoid speculation.

Answer: (D)

In reporting, every claim must be supported by evidence. When a statement isn’t backed by data, the best approach is to link what you’re saying to the available evidence and avoid speculation. This keeps the report objective, traceable, and trustworthy—readers can see exactly what has been proven and where there are gaps that require more information or clarification.

Why this works: connecting statements to evidence preserves accuracy and transparency, helps others evaluate the reasoning, and prevents readers from being misled by unfounded conclusions. It also sets clear boundaries between what is supported and what is not, which is essential in inspections and audits where decisions hinge on verifiable facts.

Labeling something as opinion still introduces subjectivity and isn’t a reliable basis for action. Removing evidence and presenting conclusions alone hides the reasoning behind them, making it harder to assess credibility. Speculating when data is missing invites incorrect conclusions and undermines trust.